December 3, 2023

Job Emptiness: Seaquest, a dynamic and modern marine engineering firm, is in search of a Receptionist / Administrative Assistant to affix its busy workforce in Killybegs, Co. Donegal.

On account of continued enlargement, we’re looking for a extremely organised and detail-orientated particular person, with knowledgeable and courteous method, who will play an necessary function in guaranteeing the graceful day-to-day operations of our workplace. 

Your tasks will embody a variety of administrative duties that contribute to the general effectivity and effectiveness of our firm.

Reporting to the Workplace Supervisor, the profitable candidate might be chargeable for welcoming all guests to the corporate’s premises, in addition to being the primary level of contact for these getting in contact with the workplace by phone. 

One other important a part of the function might be processing invoices to the acquisition ledger.

Overview of the function

Duties will embrace:

  • Answering the phone and transferring calls to the related extensions, remembering the id of the caller always;
  • Monitoring arrivals on the entrance gate and welcoming guests to reception; 
  • Sustaining a register of all guests;
  • Processing invoices to the acquisition ledger after they’ve been matched to the corresponding buy order(s) and supply be aware(s);
  • Reconciling statements from suppliers to the balances on the acquisition ledger and following-up and resolving queries as they come up; 
  • Printing and submitting invoices and provider statements;
  • Sustaining and dishing out stationery provides, and putting orders when required;
  • Submitting of buy invoices and supporting documentation;
  • Photocopying and laminating;
  • Organising refreshments; and
  • Different basic administrative duties commensurate with the place.

Important abilities

  • Proficiency in Microsoft Workplace (Phrase, Excel and Outlook);
  • Glorious communication abilities, each written and verbal;
  • Sturdy organizational and time administration talents;
  • Consideration to element and a dedication to accuracy;
  • Skill to multitask and prioritise duties successfully;
  • A optimistic and proactive angle; and
  • Discretion and respect for confidential data.

Fascinating however not important abilities

  • Expertise of making ready and submitting VIES (VAT Data Alternate System) and Intrastat returns; and
  • A working information of Intact IQ, the corporate’s enterprise useful resource planning (ERP) software program.

Coaching might be supplied the place essential.

Hours of labor: 9am to 5pm, Monday to Friday (Lunch 1.30pm to 2.00pm)

The right way to apply: In case you are a motivated and organised particular person trying to contribute to the success of our firm, please apply by sending your CV with a protecting e-mail outlining why you imagine you’ll be an appropriate candidate to [email protected].

The deadline for purposes is 10/11/23.

Job Emptiness: Killybegs firm hiring Receptionist / Administrative Assistant was final modified: October nineteenth, 2023 by Rachel McLaughlin